Reasons for a Postage Scale
Postage Meter Features
Postage Meter Supplies and Materials
Mailing System Equipment
Costs and Billing Options
Tips for Buyers

After looking at the postage costs, looking at the time required going to the post office, as well as the volume of mail you are sending, it may make sense to have an in-office shipping center. A postage meter can do anything a US Post office can, but before you go out of your way to bring in a meter, you should consider a few things.

Let Volume Dictate Your Purchase

You should have a good idea of your shipping volume before bringing in any equipment. A company shipping large amounts of packages should look into applying for a permit to receive discount bulk prices.

Consider Online Postage Providers

A smaller business that has a small volume of outgoing mail may consider using an online postage program. Simply using your computer, you can input how heavy the package is, and print off the appropriate postage. These services usually have no contracts or monthly charges. Companies that don’t need postage machines should look into these services.

Use a Digital Scale

A digital scale can be pricier than a “spring” model, especially when used for heavier packages, but are the best value in the long run. A digital scale doesn’t require calibration as often and are more accurate. They also often complement complete mailing systems quite well.

Use Different Sources for Supplies

It is often wise to look at different suppliers for different needs. For example, the same person who leases their postage meter to you may not be the best option for buying ink and envelopes. Often it is better to get different supplies from a variety of vendors.

Take Advantage of Online Access

It is wise to make sure that the postage meter you have has access to automatically download the current USPS rate. However be aware that some vendors charge a fee each time you reset the rate, so make sure you know whether or not you will be charged. If you can be charged, sometimes you can purchase “rate insurance.” Rate insurance is a flat fee that you pay that will waive any fees of changing the rate.

Purchasing a postage meter can be a large positive impact on your company. By saving time from not going back and forth to the post office, as well as potentially saving thousands a year by paying the exact postage amount, you can be doing yourself a huge service. However you should have a good idea of what your needs are, and compare the costs before any decisions are made.

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