When it comes to copiers, the needs of each business will be different.  Here are a few things to consider before you speak with a vendor about purchasing a new machine: 

Volume

The amount of copies you make will have a big impact on the total cost of your machine and components.  Since most vendors prefer to use CPC, or cost-per-copy programs, you’ll be charged “per copy” for equipment, consumables (things like toner, ink, and paper), and services all together, calculated as one monthly fee. If you have a very high copy volume, it might make sense to use a different billing structure.  Equipment can be purchased individually, and consumables the bought from a separate vendor.  Most businesses can save money this way by purchasing a refurbished machine and discounted products in bulk, like toner and ink.

The life span of a machine is also calculated per-unit, so buying a used machine like an all in one printer copier is similar to buying a used car.  You will need to evaluate the price in the context of how many more copies the machine will be able to make.  For this, too, it helps to know how much you will use the machine.  If you already use a copy machine, you should be able to check your monthly tally (copiers have a counter similar to an odometer) and provide a reasonable estimate to the vendor.

Speed

Businesses that need to produce a large amount of copies monthly will need a faster machine.  The speed of a machine is measured in “CPM” or copies-per-minute, or PPM (pages-per-minute).  Most copiers range from 15 to 100 pages per minute.  Those on the higher end of the spectrum will generally be more expensive.  Medium sized offices with average printing needs usually choose a machine with about a 20 CPM capacity.  Speeds can vary for a color printer copier and if you’ll be using features like stapling and folding, or if you will require high resolution copies. 

 
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