The two main types of copiers are analog and digital. Analog machines use older technology wand will not have as many features as a digital machine. If you are shopping for a copier, you’ll probably want to look exclusively at digital models. A digital model can be linked to an office network that is already in place, allowing you to send documents to the copier from your computer instead of using a document feeder.
Here are some options to consider when shopping for a machine:
Multi-function Devices
An all in one printer fax scanner copier or multi-function device is a popular choice among many businesses. A multi function machine can use an existing internet connection to link to employee computers. Employees can send, store, and scan information easily. By using a copier with scanning capacities, a business can shift its document storage system onto the network, using electronic storage rather than paper or filing cabinets. This not only limits the need for paper, ink, and other supplies, but also makes storage easier and takes up less space.
Using a network printer copier will also save costs, as materials will be purchased less often and the machine itself will have a longer life span. Before you purchase a machine that can link to a network, make sure you have the capacity (adequate connections, etc) to support it.
Memory and Storage
Most multi-function copiers are able to store document information for later printing or copying. Copying can be programmed to use different features later, such as printing booklets, collation, or printing multiple “sets” of a long document. If you plan to use these features, you’ll need to make sure your copier has enough memory to support them. The memory used by a copier is similar to computer memory. You can purchase a model with a large amount already installed, or “upgrade” later by adding more memory space or limiting the amount of time information can be stored.
Additional Features
Here are a few other features you might be able to take advantage of:
When shopping, consider the features you will use regularly. It makes more sense to purchase a machine with only those features, rather than buying one that has expensive features you will rarely use.
Ladies Who Launch
Compare Copiers
