After you decide to purchase a copier and have considered your volume needs, you can search for a vendor.  

Overestimate copy volume.  Most copier charges are assessed as cost-per-copy programs, meaning that the more copies you make, the higher your charges will be.  You can estimate use easily if you already have a printer copier machine.  Copy machines have a tracking function that works like a car odometer.  If you can’t find it on the machine, call the manufacturer or look in the manual to see where you can find this number.  Add at least 30% to this total if you’ll be using an all in one printer copier with features like printing and faxing.  Overestimate the total, so you can leave room for any additional unanticipated costs.  

Know which features to look for.  Make sure you have a good idea of volume, the types of copies you’ll need, and the format you’ll be using.  There is a big difference in cost between color and black and white copies, and between high resolution machines and those that use business color. 

Know the Lingo.  Make sure you are familiar with the terms that are used in the industry so that you can speak the same language as a salesperson.  The more knowledgeable you are, the more likely it is that you will get the right machine you’re your needs.

Ask questions.  Ask, “What makes your company better than A, B, and C competitors?” Make sure you negotiate on price terms and financing options.  Buying a copier is not unlike buying a car.  The more you negotiate, the better deal you’ll get.

Get a written quote.  All estimates should be written down in an itemized quote.  You should be able to see all of the features, costs, and items individually to make sure you a re purchasing exactly what you need. 

 
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